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Tax Exemption
 

NYS Tax Exemption Forms

New York Tax Exempt Rules and Procedures
 
NYS Employees, Agencies or Political Subdivisions (including Public Schools and
Colleges)
When paying with personal funds and direct payment:
A.Must Complete the Form ST-129, Exemption Certificate
B.Must show proper ID from the State Agency – Government/School/Agency ID
C.May make a direct payment through the agency (check or credit card).
D.A School District Employee presenting a NYS Department of Taxation and Finance Letter (see attached) must complete
Form ST-129, Exemption Certificate.All the same rules and procedures apply.

United States (Federal Employees) and any of its Agencies
When paying with personal funds
A.Must Complete the Form ST-129, Exemption Certificate
B.Must show proper ID from the US Agency – ID
C.May make a direct payment through the agency (check or credit card).

Exempt Organization
A.Must provide a completed Form ST-119.1, Exemption Organization Certificate.
B.The organization must be the direct purchaser and payer of the purchases (meaning
the organization’s name must appear on the folio and match the check or credit
card). The guest cannot pay with personal funds (cash, check, or credit card).

Veterans
A.Must provide a completed Form ST-119.5, Exemption Certificate by Veterans Organization.
This must be signed by the Representative (guest staying) and an officer of the
veterans organization (not the same person staying)
B.Must also provide a copy of the American Legion Post form ST-119 Exemption
Organization Certificate  provided by the tax department.
C.The guest may with personal funds (cash, check, or credit card).The Representative must show photo ID.The bill must list the Representative and the veteran’s organization as purchasers of the hotel occupancy.
*Please note:The ST-119.5, Exemption Certificate for Hotel or Motel Occupancy by Veterans Organizations,
along with the ST-119, Exemption Organization Certificate, exempts the Representative from paying NYS Tax, but not from local taxes such as Occupancy Tax.
 
Diplomatic Missions and Diplomats
A.Must provide form DTF-950 or DTF-951 (name on form must match name on the folio).
B.There are five (5) boxes that match Diplomatic cards; the proper box must be checked.
C.The guest must present one of these cards and sign the DTF-950 in front of the
front desk associate (signatures must match).
D.Payment must be made by the Mission –No personal credit cards, checks, or cash
E.Guest must show ID Badge
F.The guest must sign a copy of the folio in front of the front desk associate.

United Nations
A.Must provide a completed Form ST-119.1, Exemption Organization Certificate.
B.Must show proper ID – guests name must match folio, ID and credit card


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